Position: Finance Assistant

Department: Administration

Reports To: Accounting Manager

FLSA Status: Part-Time/Hourly/Nonexempt

Summary

This position assists the Director of Finance and the Accounting Manager.

All responsibilities are carried out in strict compliance with federal and state regulations, ASM Global policies and procedures, and Generally Accepted Accounting Principles.

Essential Duties and Responsibilities

Include the following:

• Process invoices for payment, which includes obtaining invoice approvals, accurately entering invoice information and account coding into accounting software system.

• Obtain vendor statements and process unpaid invoices in a timely manner.

• Create and maintain vendor packages, including requests for vendor information such as W9’s from a new vendor, receiving and tracking COI information for contractors and vendors.

• Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity.

• Ensure invoices are paid accurately and timely. Effectively monitor and follow up on invoices placed on hold.

• Process check disbursement, match vouchers with invoices, submit checks to Director of Finance for approval and signature, and mail disbursement and remittance documentation.

• Responsible for creating and maintaining vendor files, as well as ensuring that all accounts payable checks are filed promptly.

• Reconcile Temp Labor time to invoices and coordinate with department heads for time approval and job allocation.

• Perform other accounting functions and special projects as they develop.

• Assist with year-end audit preparation.

• Back up support for answering incoming calls.

• In addition, work extended and/or irregular hours including nights, weekends, and holidays, as needed.

• May perform other duties as assigned.

Supervisory Responsibilities

• Not applicable.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Apply standard accounting principles, financial control procedures, computerized accounting systems/software, and financial management.

• Follow oral and written instructions and communicate effectively with others in both oral and written form.

• Maintain an effective working relationship with clients, employees, vendors, patrons, and others encountered in the course of employment.

• Organize and prioritize work to meet deadlines.

Education and/or Experience

• Associate degree from a two-year college or university 1-2 years related experience and/or training, or equivalent combination of education and experience.

• 2-3 years of related experience in the sports and entertainment industry, or an equivalent combination of education and experience.

• Basic understanding of accounting principles.

• Experience using Excel, Word, and PowerPoint.

Skills and Abilities

• Discretion in dealing with confidential and delicate materials and information.

• Demonstrate effective organizational skills and the ability to multi-task.

• Process a high standard of integrity and commitment to quality of work.

• Strong interpersonal and organizational skills.

• Ability to accurately review statistical and other financial records and information.

• Computer Skills

• Operate a personal computer using Windows, Word, Excel, and other standard office equipment.

• Experience with an accounting software package is preferred.

Other Qualifications

• Excellent communication, interpersonal skills, and organizational ability.

• Ability to work under above-average pressure in meeting urgent deadlines.

• Must be able to prioritize and complete work assignments on a timely basis.

• Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility, stand for long hours during events, talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Applicants who need reasonable accommodation to complete the application process may contact (910) 386-4343 for further assistance.

Employee Signature: _ Date: ___

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.